ARTICLE I: AUTHORITY AND NAME
1.01 The existence and operation of a county historical commission is authorized by the State of Texas under Chapter 318 of the Texas Local Government Code, as amended. Such a county historical commission is not required to incorporate as a non-profit organization.
1.03 The principal office of the WCHC shall be located at 716 S. Austin Ave., Georgetown, TX 78626.
ARTICLE III: MEMBERSHIP
Eligibility. The membership of the WCHC shall be composed of at
least seven (7)
Non-resident members shall not make up a
majority of the voting Commission membership. Others interested
in preserving county history but residing outside of
Membership shall be appointed by the
Resignation from the WCHC may be accepted after a letter of
resignation has been read into the official minutes by either
the Chairperson or Secretary and forwarded to the
Members. Ex-Officio, non-voting members may include the
ARTICLE IV: OFFICERS
Election, and Term. The officers of the WCHC shall consist of a
Chairperson, Vice-Chairperson, Historical Marker Chairperson,
Secretary and Treasurer. These officers shall be elected by a
majority vote of the members present at the January meeting of
odd-numbered years. This slate of officers will be presented to
4.02 Chairperson. The Chairperson shall be the Executive Officer for the WCHC whose responsibility shall be to preside at all meetings; appoint standing committees, task forces, and their chairperson; report to the Williamson County Commissioners Court quarterly or as frequently as the Court deems necessary on the activity and progress of the WCHC.
4.03 Vice-Chairperson. The Vice-Chairperson shall preside at the meetings in the absence of the Chairperson; and, in the event the Chairperson is no longer able to serve in that capacity, the Vice-Chairperson shall possess all the duties and responsibilities of the Chairperson until a new Chairperson is appointed.
4.04 Secretary. The Secretary shall notify members of all meetings; keep an accurate record of attendance; record the minutes of the meetings; and perform such other duties normally pertaining to the office.
4.05 Treasurer. The Treasurer shall receive any monies given to or earned by the WCHC; shall act as custodian for these monies and deposit them in the WCHC bank account; present accurate accounting of the funds at each meeting; disburse funds upon approval of the WCHC; and perform such other duties as normally pertain to the office.
4.06 Historical Marker Chairperson. The Historical Marker Chair serves as the sole liaison for the public with the Texas Historical Commission (THC) throughout the historical marker process, from the online submittal of the application to the review and approval of the inscription.
4.07 Nominations and Election Procedure. Nominations for these offices shall be made by a committee composed of three appointed members. Officer nominations shall be made and presented to the general membership at the January meeting of odd-numbered years. In the event more than one candidate is nominated for an office, election shall be by written ballot. A majority vote of all members qualified to vote shall constitute election. Proxy or absentee voting will not be allowed in officer elections.
and Vacancy. An officer may resign the office while not
necessarily resigning membership on the WCHC by submitting a
letter to the WCHC, which shall be read into the official
minutes. Vacancies occurring in any office other than the
Chairperson shall be filled for the remainder of the term by
electing a substitute at the regular meeting following the
resignation. Vacancy in the office of Chairperson shall be
filled by appointment by the
ARTICLE V: FINANCIAL ADMINISTRATION
5.01 Fiscal Term.
The fiscal term for the WCHC shall coincide with that of the
5.02 Budget. The
proposed budget for the ensuing year shall be prepared by the
Budget Committee and presented in writing to the general
membership of the WCHC at the June meeting.
Once the general membership of the WCHC approves the
proposed budget, the WCHC shall then present the proposed budget
5.03 Allocations. Funds shall be disbursed by the Treasurer upon authorization by the general membership.
5.04 Receipt of Gifts. The WCHC shall be authorized to accept gifts of money and other property from any source for use in the furtherance of its lawful purposes.
5.05 Public Accountability. The Williamson County Auditor or its designated agent shall have the right to audit the financial records of the WCHC at any time.
ARTICLE VI: MEETINGS
Meetings. There shall be a minimum of six (6) regular meetings
per year for the general membership as specified by the Texas
Historical Commission. The date, time and place shall be
determined by WCHC. Meeting notification shall be by mail, phone
or e-mail. Meeting agendas will be filed for record with the
6.02 Organizational Planning. A planning meeting shall be held once each year; specific date, time and place shall be set by WCHC recommendations. The purpose of this meeting shall be to form a well-balanced program of work to encourage participation of all commission members; and to consider any other such business as is proper.
6.03 Quorum. A quorum shall be required for the transaction of business at any meeting. A quorum shall be composed of not less than a simple majority of the total voting membership, which must also include at least two officers.
6.04 Parliamentary procedure. Parliamentary procedure will be according to Robert’s Rules of Order.
6.05 Special Meetings. It is the policy of the WCHC to meet once every other month in regular session. One-third of the voting membership may request special meetings if necessary to conduct business between regular meetings.
6.06 Open Meetings Act. All meetings of the WCHC shall be conducted in accordance with the open meetings law, Chapter 551, Texas Government Code, as amended.
ARTICLE VII: COMMITTEES AND TASK FORCES
7.01 The Chairperson of the WCHC shall appoint a chairperson for each of the standing committees and task forces as needed. The chairpersons for the committees shall serve the same term as the officers. Members of the WCHC will be encouraged to join a committee in accordance with the member’s preference. Outside advisors or counselors may serve as non-voting committee members.
7.02 Standing committees. In accordance with the recommendations of the Texas Historical Commission, the following five (5) committees shall be on-going:
a) Historical Preservation – support the Williamson County Historical Museum; write or update county history; reprint scarce historical materials and publications; assist in the preservation of historic buildings, sites and historic cemeteries.
b) Historical Markers – study, survey, research and review subjects and sites for possible marking; prepare and submit appropriate applications; update and maintain marker lists and marker files in cooperation with the Williamson County Historical Museum to make them accessible to the public; secure locations and obtain permission for erecting markers.
c) History Appreciation – promote Texas and County History Appreciation through appropriate activities, programs or announcements; publicize Commission work; cooperate with schools and civic organizations, as well as other historical societies, on county history programs, historical tours, dedications, commemorations and observances, and promote Junior Historian activities.
d) Finance and Budget – prepare budget for adoption by WCHC voting members and present proposed budget to the County Commissioners; raise private funds to supplement that which was allocated by Williamson County Commissioners Court as is necessary; monitor Treasurer’s records when requested by the WCHC by two-thirds vote of the total voting membership.
e) Advisory – provide advice and direction on citizen interests; serve as liaison between WCHC and others seeking advice, assistance, support or sponsorship for history-related projects and programs.
7.03 Special Committees or Task Forces. The Chairperson of WCHC may appoint chairpersons and members of special committees which will serve to accomplish a specific goal or project. Each committee will be terminated at the completion of the goal or project unless otherwise directed by the WCHC.
ARTICLE VIII – AMENDMENTS
8.01 These by-laws may be amended by two-thirds (2/3) vote of all voting members provided the amendments were submitted in writing to the general membership two weeks prior to that meeting and are approved by the WILLIAMSON COUNTY COMMISSIONERS COURT.
ARTICLE IX – DISSOLUTION
9.01 If the WCHC
should be dissolved by vote of the
ADOPTED by the Committee for the Williamson
County Historical Commission on ____________ ____, 20____ and
affirmed by the
_________________ Printed Name:
Chairperson of the Williamson
County Historical Commission